1.1 About Vitrium Security
Vitrium Security is an enterprise content security and digital rights management (DRM) solution for organizations who wish to protect, control, and analyze their confidential, sensitive or revenue-generating content. It comes available in 3 different editions: Standard, Professional and Enterprise. The Enterprise Edition comes with REST APIs that allow an organization to integrate the user authentication or file processing components with their own internal or 3rd party systems.
1.2 Supported Formats
Vitrium Security protects over 20 file formats including:
|Adobe PDF (.pdf)||Microsoft Word (.doc / .docx)||OpenOffice Processing (.odt)|
|Text Format (.txt)||Microsoft Excel (.xls / .xlsx)||OpenOffice Spreadsheets (.ods)|
|Rich Text Format (.rtf)||Microsoft PowerPoint (.ppt / .pptx)||OpenOffice Presentation (.odp)|
|JPEG / JPG||GIF (except animated GIFs)|
|PNG||TIFF / TIF|
IMPORTANT NOTE: once protected, the formats are converted to a secured HTML5 web format or a protected PDF format (for documents & images only) and your users cannot edit them. Vitrium Security is designed to protect content with additional options and controls for blocking printing, copying, highlighting, setting expiry dates, open limits, browser limits, IP address limits and more.
1.3 Definition of Key Terms
Content Setting: For documents and images, this is the setting where you can allow printing or copying, and where you can choose the type of watermark to be applied. For video, it’s where you can choose a specific watermark. Your trial account includes a default setting.
DRM Policy Setting: This is the setting where you can apply your digital rights management policies such as expiry date, offline access, content open limit, PDF or browser limit, IP address limit, Country Restriction, account limit, print limit and more. Your trial account includes a default setting.
Users: These are the individuals who will be the recipients of your secured content, not to be confused with the staff users. You can add new users in the Users tab of Vitrium and grant them permission to view your secured content in the Content tab. For customers using Enterprise Edition, you can manage Users, Groups and Permissions in a separate system such as Active Directory, a SQL database, a CRM system, learning management system, or virtually any other type of system.
Staff Users: These are the administrative users of Vitrium who can log into the Vitrium application and perform various functions such as adding Content, applying permissions, viewing reports, and so on. If you want a staff user to be able to access content, you will also need to set them as an end user in the Users tab.
Groups: You can add Users into a Group if you wish to apply different DRM policy settings for different groups.
Permissions: This is where you assign Users or Groups to access your secured content. You can add them in the Permissions tab after you click Add Content, or you can click on the Permissions icon in the Content tab of Vitrium.
Web Link: This is the link to your secured content that you can send or share with your Users. They can open the link with any web browser on any device (desktop, tablet or smartphone).
Secured PDF: This is the other secured file output for documents that you can also share with your Users. The file can be downloaded and opened with Adobe Reader or Acrobat on a desktop environment only. There are no plug-ins required to view the content but a user may need to disable their Adobe global object security policy.
IMPORTANT NOTE: the secured PDF file CANNOT be unlocked using Chrome or other browser’s built-in PDF viewers. You must download the file and open it from your ‘downloads’ folder or from wherever you saved the file. And you must use Adobe Reader or Acrobat to open the file. It won’t open with Mac Preview, Foxit, or other PDF viewers.
1.4 Overview of the Main Tabs
|The Dashboard Tab is where you will see different graphs showing you various analytical data about your content and their usage. Each graph shows up to 5 items (i.e. 5 files or 5 users). You can drill into each graph to show all the data where you can then export the information to a CSV file for further analysis.|
|The Content Tab is where you will upload and manage your files and folders. It’s also where you can apply permissions to the content and access one of the two secured content outputs: the web link or secure PDF. You can also de-activate or revoke a file and view a report on the user activity.|
|The Users Tab is where you can add and manage the end users, not the staff users (staff users are managed in the Staff Users section in the Settings tab). In the Users tab, you can add a single user or multiple users, either manually or via a CSV file import. You can view the groups that a user is added to, clear the use of a particular user if they have exceeded their limits and you don’t suspect any fraud. You can also de-activate a user or view a report of all that specific user’s activity.|
|The Groups Tab is where you can add groups and assign individual users to that group, similar to the way you would add different files into a specific folder. You can de-activate a group and view a report on that group’s activity.|
|The Reports Tab is where you can view an activity log of who is accessing your secured content, on what date and time, from which IP address, and more. Depending on which edition you have, there are up to 12 additional analytics reports with drill-down capability.|
|The Settings Tab is where you can manage your Account Settings, Content Settings, Watermark Settings, DRM Policy Settings, Portal Settings, Staff Users and My Profile.|
|The Help Tab is where you can access various support links including this Getting Started Guide, How to Support Your End Users, Vitrium’s API documentation (for Enterprise customers), and the Release Notes. It’s also where you can submit a support ticket.|